Volunteer Jobs & Descriptions
Staging Area: Volunteers Needed: 6 - Duties Include:
- Assist with the marking of unit numbers
- Provide information to participants
- Assist participants to their staging number location
- Assist with traffic flow in the staging area
- Assure no parking of vehicles not in the parade
- Assist with the flow of units in the parade order of march
Participant Parking Areas: Volunteers needed: 2 - Duties Include:
- Direct traffic flow of vehicles
- Direct parking locations
Parade route at street intersections and housing drives
and other street closure areas: Adult Volunteers needed: 20 - Duties Include:
- Assist with traffic control on street in areas recommended by Police Department.
- Ensure parade flow continues forward
- Ensure parade units turn corner without problem
- Report any problems
Announcer Stage: Volunteers needed: 2 - Duties Include:
- Greet announcers and judges
- Update announcer and judges on any changes in order of march
- Ensure parade flow continues forward
- Retrieve judge’s tabulation sheets for awards
- Report any problems
- Remain following parade to collect volunteer vests and radios
- Ensure parade flow continues forward
- Assist entries to location to disembark any riders, out of traffic
- Show location of participant parking
- Report any problems
Parade Information Center: Volunteers needed: 2 (provided by Ray) - Duties Include:
- Check in volunteers
- Provide volunteers with volunteer ID
- Distribute volunteer information packages
- Direct volunteers to assigned areas
- Answer any questions of parade participants
- Direct media to media area
- Remain on site following the parade
- Assist with clean up of area
Sponsor Banner and Car Sign Distribution and Collection: Volunteers needed: 4 - Duties Include:
- Sort all banners
- Unroll banners and prepare for parade appearance
- Greet and assign banner carriers
- Place banner in proper location in the parade line of march
- Collect banners at end of parade
- Distribute and collect car signs for VIP’s and Special Guests
VIP Vehicles Coordination: Volunteers needed: 2 - Duties Include:
- Post proper car sign on VIP vehicle
- Greet VIP and escort to car they are riding
VIP Seating Area: Volunteers needed: 3 (minimum)- Duties Include:
- Greet and check in VIP guests
- Provide parade information packages to guests at check-in.
- Show guests to seating areas
Judges Tabulation: Volunteers needed: 2 - Duties Include:
- Greet and check in VIP guests
- Provide parade information packages to guests at check-in.
- Show guests to seating areas
VIP Hospitality and Reception: Volunteers needed: 6 - Duties Include:
- Assist with coordination of VIP Reception
- Greet VIP’s and escort to staging location
- Banner Carriers: Volunteers needed: 20 (including extras)
- Balloon Handlers: Volunteers needed: 80
- Total Number of Volunteers Needed: 149
NOTES
VOLUNTEER LEAD PERSON:
Most of the areas mentioned above will have one “lead person.” This person will be in charge of the assigned area. They will oversee the volunteers to ensure the area works effectively. They will be the main contact person for the parade director and the other experienced parade organizers assigned.
EXPERIENCED PARADE ORGANIZERS:
Our parade consultant is expecting to have at least one other experienced parade organizer to assist with parade day production. This person will oversee volunteer lead people and help with overall production of the parade.
VOLUNTEER MEETINGS:
A volunteer meeting will be scheduled at least one week prior to the parade to explain the parade day activities and to make volunteer assignments.
DAY OF PARADE:
Volunteer reporting times will be based on assignments. All volunteers will be requested to report by 7:30 a.m. Staging area volunteers will need to report at 6:00 a.m. to assist with the set-up of the staging areas. Volunteers must sign in at the Command Post, receive their equipment and proceed to their assigned areas. Following the parade, all volunteers must return all their equipment to the Parade Information Center and sign out.
FURTHER INFORMATION TO FOLLOW
